Transitioning to a new residence can be thrilling, daunting, and nerve-wracking – as expected, relocating isn’t a walk in the park. Similarly, grasping the contents of the moving contract (bill of lading) can also prove to be a challenge.
Bill of Lading Moving services will supply you with a ‘Bill of Lading’. This document acts as a formal agreement or contract between the moving service provider and the client, detailing the conditions, terms, and services offered for the relocation. It’s vital that you comprehend the document completely and ensure you’re well-informed about the obligations and rights of each party, especially focusing on the sections concerning the moving service provider’s right to restrict their liability.
Here are the key steps to follow when reviewing a moving contract to guarantee a seamless and worry-free relocation.
Step 1: Read the Contract in Its Entirety.
The initial step in examining a moving contract is to ensure you read it from beginning to end. This might seem obvious, yet it’s a common oversight, leading to the discovery of overlooked information later on. Dedicate the necessary time to understand the document in its entirety, and if any parts are unclear, don’t hesitate to seek clarification from the moving company.
Step 2: Identify Crucial Information.
When reviewing a moving contract, it’s important to pay attention to several key details:
The moving company:
Look for the moving company’s contact details, including the name, street address (without a PO #), and phone number. If there’s no physical address or phone number, it could be a sign that something is off with the company’s status, possibly indicating it’s not a legitimate operation.
Your own contact details: Ensure your own contact information or that of the person responsible for arranging pickup and delivery is accurately listed.
The shipment’s starting and ending points: Verify that the addresses for the shipment’s origin and destination are correctly provided. Providing incorrect or inaccurate addresses can disrupt the moving process and potentially lead to additional charges.
The cost breakdown: Make sure all services and their associated rates are clearly outlined in the Bill of Lading. Understand the total cost of your move, including any extra fees for services such as packing, unpacking, handling stairs, or large items. The bill should clearly state the terms and conditions for settling the total moving expenses, including any notice periods for minimum charges.
How you’ll be paying: Most moving companies accept various payment methods, including cash, money orders, certified checks, credit and debit cards, and electronic transfers. Be cautious if a moving company requests a non-refundable deposit that exceeds 10% of the total move cost. If asked to pay more than that upfront, proceed with caution. Be wary of moving companies that request large sums in advance. We advise against paying in cash, as it can make it difficult to provide proof of payment in case of any issues.
The services included: Ensure you understand the specific services the moving company will offer, such as packing, loading, transportation, and unloading.
The schedule: If you’re moving nearby and will be picked up and delivered on the same day, you’ll only need the move date. However, for moves that involve a pickup and delivery on different days, this information should be clearly stated in the bill. For long-distance moves, the bill should outline a range of dates for delivery. Check the move’s date and time, and be aware of the moving company’s policy regarding delays or cancellations.
Rights and responsibilities: Be aware of your own rights and responsibilities, as well as those of the moving company. This includes understanding who is responsible for loading and unloading the truck, packing and unpacking your belongings, and dealing with any damages.
Step 3: Look Out for Unexpected Charges or Provisions.
It’s important to carefully examine the agreement for any unexpected charges or provisions that might significantly raise the overall cost of your relocation. Typical examples of these include extra fees for moving stairs, long-distance moves, or packing supplies. Professional movers typically provide packing supplies and labor, along with storage and lifting solutions as part of their moving service. Any extra services the moving company offers you should be clearly stated in the Bill of Lading. When you get in touch with movers, inform them about any challenges the truck might face in parking at your location. If you’re unclear about any charges or provisions, request the moving company to explain them in detail.
Step 4: Thoroughly Review the Agreement.
Ensure you grasp the terms and conditions of the agreement, including the policies on canceling and resolving disputes. If you’re dissatisfied with any aspect of the agreement, ask the moving company to adjust those terms before you sign.
Step 5: Examine the Insurance Coverage.
Check the insurance coverage offered by the moving company and make sure you understand what is covered and any deductibles. If you possess valuable items, think about getting extra insurance to safeguard your possessions during the move.
Step 6: Record the Move’s Important Details.
In conclusion, it’s crucial to jot down the date, time, and other key details of the move, including pickup and delivery addresses, contact information, and any special instructions.
Understanding a moving contract is a vital part of the moving process. By dedicating time to comprehend the rights and obligations of both sides, you can ensure a seamless and worry-free move. Should you have any questions or concerns, feel free to ask the moving company for further explanation before you sign the agreement.
* This guide was taken from a blog by King’s Transfer Van Lines (Calgary, AB) titled “How to Read a Moving Contract: A Guide to Understanding Your Rights and Responsibilities.”
Thanks CAM for the tips!